The ZCS Import Wizard for Outlook steps you through several dialogs to
prepare to import the file.
1. Your administrator will give you the following information to enter in the first
dialog to establish a connection to the Zimbra server and to verify that your
mailbox account is accessible.
• Hostname. The Zimbra server domain name (DNS).
• Port. The port number for the server. Usually 80 is the port number for
non-secure connections, and 443 is the port number for secure
connections.
• Use Secure Connection. Check this box, only if your administrator
instructs you to.
• User name. Your email address. The address should be entered as
name@domain.com.
• Password. Your Zimbra account password.
2. You select your .pst file to import. You can click Browse to locate the file.
The main .pst file is usually in the Microsoft Outlook folder in the Local
Settings/Application Data directory. To find your .pst files, in Outlook click
Files>Open>Outlook Data Files. Use the Look in: drop down arrow to
see the file name and path for your .pst file. You can also use your
computer’s Search feature to find .pst files on your computer.

3. You select whether to import the contents of your Junk-Mail folder and your
Deleted Items folder (trash). The default is to import files in those folders.
Clear the check boxes if you do not want to import the content of these
folders.
4. If you do not want to bring all of your email messages into your Zimbra
mailbox, you can specify a date that messages received from that date
forward are imported to your Zimbra mailbox.
5. Check the box for Import Message without Body, if you want to import
messages that only have header information, but not the body of the
message. Messages with only header information exist in your mailbox if
you configured your IMAP to only download header information and ask if
you want to download the body. You have not yet downloaded the body of
the message.
6. Check the box for Convert meetings organized by you from your old
email address to your new address if you want to convert your meeting
information to your new address. Enter your old address in this field.
7. Check Migrate private appointments to import your appointments that are
marked as private. ZCS does not support marking appointments as private.
When you check this, private appointments are imported but are no longer
private.
8. Now you are ready to import your .pst file. During the import of your pst file,
if the Import Wizard detects that some messages need addresses from
Active Directory, you are prompted for information to connect to Active
Directory. Enter the following information. If you do not know what to enter,
ask your system administrator.
• Your Active Directory server name, enter as
activedirectory.company.com
• Your Windows user name and password.
If this message is displayed and you do not connect to your Active Directory
server, some of the imported messages will have blank From and/or To
headers.
Any errors or warnings generated during the import process are displayed
on the Import Complete dialog box.You should review the information on
this page. If you need more information click the Log File button and search
the log for details. Don’t close the Import Wizard until you reviewed the log.
Once the Wizard is closed, the log file is no longer available.
If you find that you need to rerun the .pst file again, you should check
Ignore previously imported items on the Import Options dialog so that
messages and contacts that have been imported are not imported again.

Note: If you want to import more than one pst file into your mailbox, run the
import program once for each .pst file.

When additional .pst files are imported,
Using the Zimbra Collaboration Suite Import Wizard for Outlook
that data is merged with the previously imported data. Your Inbox folder will
contain all the items from all .pst folders that you imported.
After you enter this information, the Wizard imports your files to your Zimbra
account.

Note: The following Outlook types are not imported:

• Notes
• Tasks
• Rules and alerts
• Files you may have created in Outlook